Article I. Name
The name of the club shall be the WILMINGTON MODEL FLYING CLUB hereafter referred to as the Club.
The club is located in Wilmington, NC
Article II. Purpose
The Club shall be a non-profit organization for the purpose of providing a location in which to safely fly and enjoy radio controlled model aircraft and facilitating the dissemination of information between other modelers and interested members of the general public to further the sport of model aviation.
Article III. Membership
Section 1 - Members of the Academy of Model Aeronautics (AMA) who are of good character and desire to be a member of WMFC and abide by the By Laws and directives of the Club are eligible for membership.
Section 2 - There shall be the following classes of membership:
a. Paying Member - Any person paying annual dues with full privileges and benefits of the club.
b. Special Member - Any special membership honorary or otherwise that is conveyed by official business of Club. Such members shall be entitled to the conditions, privileges and benefits as the membership shall determine and as stipulated in the By Laws.
Section 3 - Resignation: Any member in good standing may resign his/her membership by giving written notice to the club. Termination: If any member ceases to have the qualification necessary for membership in the AMA, his/her membership in the club shall thereby terminate, subject to reinstatement upon restoration of eligibility. Expulsion: This section provides for enforcement of the Safety Rules that are related to flying activities or any other unacceptable behavior by an individual member or members. Any individual may be expelled from membership from the Club by a two-thirds (2/3) majority vote of the majority of the members present at a regularly scheduled meeting for which the action has been notified in advance, if in the officers determination such individual willfully commits any act or omission which is a violation of any of the terms of these Bylaws, the Club field rules, the rules of the AMA, or which is detrimental to the Club, AMA, or model aviation. Discipline of Members: Members may be disciplined by restricting flying privileges. This action requires a two-thirds vote of the majority of the members present at a regularly scheduled meeting for which the action has been notified in advance.
Section 4 – Membership Cards: The Club secretary or secretary / treasurer will issue a membership card to all dues paying or special member. The membership card must be on the person of all fliers except AMA guests for entry to the pits, ready area and pilot boxes.
Article IV. Dues
Section 1 - Annual fees are recommended by the officers at a "noticed" meeting and ratified or modified by the membership present at the meeting. The fees are noted as dues and field assessments.
Section 2 - The fiscal year for the club is July 1 to June 30. Dues are payable annually and are to be paid no later than the last day of June. Members not paying by the end of June will have their member benefits stopped (No Flying) as of July 1 until their dues have been paid.
Section 3 - Dues are paid in accord with the following formula (rounded to the nearest dollar):
Regular (>17 years of age) - 100%
Junior (<18 years of age) - 50%
Additional Family Members (same household) - 50%
Special - As specified for each case
Section 4 - Special assessments may be levied based on a two thirds majority vote of the members present at a regularly scheduled meeting. Only one assessment will be levied per household. If there is only a Junior member in a household, the Junior member will be levied only 50% of the regular assessment.
Section 5 - Dues are assessed as follows: (1) Persons joining or renewing on or before January 1st, 100% of the applicable rate. (2) Persons joining or rejoining after January 1st, 50% of the applicable rate.
Article V. Officers
Section 1 - Officers of the Club shall be the following:
A combined Secretary/Treasurer
Section 2 - The duties of the officers shall be as follows:
President - The President is the official representative of the Club and serves at the pleasure of the membership. The office is charged with the responsibility of carrying out the operation of the Club in accord with these By Laws and any other directives or policies established by the membership. The office presides over the meetings of the club and acts as the official spokesperson for the Club. The President is responsible to appoint a Safety Officer, Newsletter Editor and any other committees as is required to carry out the business and activity of the club. The President is an Ex-Officio member of all committees.
Vice President - This office is responsible to serve as program chairman and arrange for programs to be presented at regular meetings and to over see other special activities that the Club undertakes. In addition, this office is to perform the duties of the President in his absence or inability to perform.
Secretary - This office is to keep the official records of the Club. These include the required AMA registrations and reports, membership roles, insurance policies, leases, official communications, minutes of meetings including votes taken and the results, charters of incorporation and any other important records. This office will publish a club membership roster every March and at any other time necessary.
Treasurer - This office maintains an exact record and accounting of the funds received and disbursed by the Club. The Treasurer also provides financial reports at each meeting and presents the proposed budget in April and maintains copies of the membership-approved budget. The Treasurer collects dues and all other monies and this office makes arrangements for the safe keeping of the clubs monies in checking accounts and other financial instruments as is appropriate.
Section 3 - Officers are to be nominated and elected at the regular meeting in November. They are elected to serve for a term of one-year running from January 1 to December 31. Officers may serve successive terms provided they are duly elected for each such term.
Section 4 - The fiscal authority for officers is as follows: (1) the President can approve expenditures up to $200 above the membership approved budgeted items and unbudgeted items up to $200 which are clearly needed for the operation of the Club, (2) the Vice President can approve expenditures that are within the membership approved budget for budgeted projects and project activities authorized by the Club, and (3) the Secretary is authorized to approve expenditures directly associated with executing those duties specified by these By Laws.
Section 5 - Officers may be removed from office by a two-thirds vote of the members present at a regularly scheduled meeting for which the vote has been noticed by mail posted to the membership at least two weeks before the meeting date.
Article VI. Meetings
Section 1 - Regular meetings of the club are to take place monthly on a day, at a time and a place as determined by the membership.
Section 2 - Unless otherwise specified in these By Laws, Roberts Rules of Order shall apply for the conduct of Club business.
Section 3 - Where the phrase "noticed in advance" is used regarding business to be conducted at regular meetings, publishing this notice in the club newsletter, telephone committee or a special posting to all members constitutes meeting this requirement.
Section 4 - For conducting normal Club business not otherwise specified within these By Laws, a quorum shall consist of the total members present at a regularly scheduled meeting and a simple majority shall be sufficient to carry a motion.
Article VII. Flying Site
Section 1 - Field Rules for safe flying are to be established and accepted by the club membership Compliance with these rules and the AMA rules are mandatory for flying at the club field.
Section 2 - AMA safety rules and the Field Rules are to be posted at the flying site.
Section 3 - Annually and after any change in the Field Rules, a copy is to be distributed to each club member.
Section 4 - Changes in Field Rules require a two thirds vote of the members present at a regular scheduled meeting provided they have been discussed at the prior meeting and the vote has been noticed in advance of the meeting.
Article VIII. Amendments
These By Laws may be amended, repealed or new provisions adopted at any regular meeting by a two thirds vote of the members present, provided such change has been proposed and discussed at the previous meeting and the vote has been noticed in advance of the meeting.
Grievance Procedure (Flight and Safety Rules) The grievance procedure provides a mechanism to enforce existing safety rules by providing a progressive disciplinary system when needed. Although most complaints can be resolved informally, if a complaint is serious or cannot be resolved informally, the matter should be referred to the Club officers for their consideration by means of a Grievance Form to be filled out and turned into a Club officer. At least one witness is required. See attached Club Grievance Form.